Pulsa
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SmartBillPulsa

SmartBill invoices, issued as orders move.

Romania

An invoice for each order, from a button or automatically at the status you choose. Pulsa keeps its series, number and link on the order and follows it afterwards: cancelled, emailed, paid.

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Order #48213SmartBill
Shipped
SmartBill invoice issued
Number saved on the order
Waiting for payment
Sample order
What it is

Stop retyping orders into SmartBill.

Without the integration

Without a link between the warehouse and SmartBill, someone has to open each shipped order, copy the customer, the products and the prices into a new invoice, and then note the invoice number somewhere. It is slow work, it is easy to pick the wrong series or miss an order, and when an order is cancelled later, its invoice often stays open until someone spots it at the end of the month.

With Pulsa connected

With Pulsa connected, the invoice is issued from the order itself: with one button, or automatically when the order reaches a status you choose. Private buyers and companies can go to separate series. The series, number and link are saved on the order, so anyone can find the invoice. If the order is cancelled, the invoice can be cancelled in SmartBill too. Pulsa can also email it through SmartBill, record a payment you took and learn when a bank transfer has paid it.

SmartBill stays your invoicing system, with your own series, and your accountant keeps working in it as before. Pulsa only fills it in from your orders, for the shops you choose. The integration is made for Romanian businesses on SmartBill Cloud, and it starts in a dry run, so you see exactly what would be sent before a single real invoice is issued.

Why connect it

Less typing, cleaner invoicing

No more copying orders into invoicesThe invoice is built from the order in Pulsa, with products sent under your own SKU.
Every invoice easy to findIts series, number and link are saved on the order, so answering a customer takes one click.
No forgotten invoices on cancelled ordersA cancelled order can cancel its invoice in SmartBill, or delete it when it is the last of its series.
Payments in viewPayments you took are recorded on the invoice, and Pulsa learns when a bank transfer has paid it.
How it works, day to day

From a shipped order to a paid invoice

  1. 01The order reaches your statusFor example Shipped. You choose which statuses issue an invoice, and from which date.
  2. 02The invoice is issuedPulsa sends the order to SmartBill, which issues the invoice in the right series.
  3. 03The number is savedThe invoice's series, number and link appear on the order in Pulsa.
  4. 04The customer receives itThe invoice can be emailed to the customer through SmartBill.
  5. 05The payment is recordedA payment you took is recorded, and when a bank transfer pays the invoice, SmartBill lets Pulsa know.
How picking works in Pulsa →

What moves between SmartBill and your warehouse

PULSA → SMARTBILLInvoicesOne per order; its series, number and link are saved on the order.
PULSA → SMARTBILLCancel and restoreCancelled when the order is, or deleted if it is the last of its series.
PULSA → SMARTBILLEmail and paymentsThe invoice emailed through SmartBill, and payments you took recorded.
SMARTBILL → PULSABank transfersPulsa learns when a bank transfer has paid the invoice.
How it gets connected

Setting up SmartBill with Pulsa

  1. 01
    Your SmartBill account

    Add your SmartBill login and API token, and choose which shops are invoiced.

  2. 02
    Dry run first

    SmartBill has no test environment, so Pulsa starts in a dry run: it builds each invoice and sends nothing.

  3. 03
    Your own orders first

    A test list of customer emails limits the live account to your own orders.

  4. 04
    Manual or automatic

    Invoice from a button on the order, or automatically at the statuses you choose, from a date you set.

What to have ready
  • A SmartBill Cloud account with API access (SmartBill offers it on its Platinum, Gestiune Plus and eCommerce plans)
  • Your invoice series in SmartBill

We set it up with you during onboarding, and every connection starts switched off until it has been tested.

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Questions about SmartBill

What does the SmartBill integration do?

It issues a SmartBill invoice for each order, by hand or automatically, and saves its series, number and link on the order. Afterwards it can cancel or email the invoice, record payments, and learn when a bank transfer has paid it.

Can invoices be issued automatically?

Yes. Choose the order statuses that issue an invoice, the date to start from, and the statuses that cancel it. Until you switch Automatic on, invoices are issued only from the button on an order.

What if an order is cancelled after it was invoiced?

The invoice is cancelled in SmartBill, or deleted if it is the last of its series. A cancelled invoice can also be restored.

How do you test it without a SmartBill sandbox?

With a dry run, which builds and records the exact invoice and sends nothing. Then a test list of customer emails limits the live account to your own orders, and invoices can be issued as drafts first.

Do I need a developer to set it up?

No. You enter your SmartBill login and API token in Pulsa, choose the shops, the series and how invoices are issued, and check the first ones.

Will an order ever be invoiced twice?

Not by accident. An order that already has a SmartBill invoice gets that invoice back instead of a new one, even if the button is pressed twice.

See your first SmartBill invoice.

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